Job Description Summary                                                                           

The Bookkeeper position is responsible for all accounts receivable, cash reconciliation and deposits. The Bookkeeper is also responsible for general office administration duties including ordering office supplies and services, and mail sorting and distribution. This position reports directly to the General Manager for day to day activities and to the Controller or designate for accounting and finance reporting and processing.

 

Duties and Responsibilities

General Administration

  • Pick up, open and distribute general mail and other material
  • Administer the general company email and forward to the applicable department/individual and follow up to ensure proper action has been taken
  • Coordinate and manage office equipment services, deliveries, etc. and order stationary supplies
  • Assisting with marketing tasks as required

 

           Accounts Receivable & Cash Control

  • Reconcile daily cash outs from point of sale terminals and investigate all differences
  • Prepare bank deposits and coin orders and take to banking institution
  • Prepare all invoices including monthly statements to customers
  • Address all customer inquiries in regards to their statements and investigate any queries and resolve disputes
  • Collect all outstanding monies on the aged A/R listing in accordance with terms
  • Run monthly customer payment plans on credit cards
  • Maintain customer master records and update regularly
  • Reconcile customer payments and accounts
  • Report aged A/R weekly to the General Manager
  • Monthly close of A/R

 

          Accounts Payable

  • Maintain filing of purchase orders, packing slips, and invoices
  • Match invoices to corresponding packing slips and purchase orders, check for discrepancies, and distribute to appropriate department for approval and coding
  • Verify and process employee receipts and expenditures for payment
  • Reconcile vendor statements to A/P system vendor records
  • Monthly records inventory
  • Prepare and file all applicable rebates with the Ministry of Revenue
  • Assist department heads with the preparation of yearly budgets
  • Maintain supplier relationships with terms
  • Monthly close of A/P

 

           Human Resources & Payroll

  • Employee orientation and maintain employee master files in paper record and on payroll system
  • Biweekly close of payroll
  • Input and process all payroll data for all employees
  • Prepare all R.O.E.’s
  • Manage employee subsidy programs and ensure all documentation is filed in a timely manner
  • Administer Ministry of Labour Excess Hours agreements and Overtime Averaging agreements
  • Prepare agreements for overtime averaging, vacation pay, and excess hours for employees as required
  • Perform additional responsibilities as assumed or requested from time to time

        

         General Accounting

  • General ledger reconciliations of all balance sheet accounts
  • Year end and month end closing duties as assigned

 

 Relationships

  • Reports directly to the General Manager
  • All levels of staff internally
  • Externally, relate to members, vendors and associated companies
  • To corporate HR department for HR and Health & Safety issues
  • To Controller for accounting and finance duties

 

Core Competencies

  • Proficiency in MS Word and Excel
  • Proficiency in double entry accounting fundamentals
  • Communication skills (facilitation, listening, verbal, written, presentation)
  • Strong attention to detail and accuracy
  • Ability to read, understand, and speak English at a grade 12 level
  • Well organized and able to work well under pressure
  • Ability to work independently
  • Ability to meet daily deadlines

 

Job Specific Competencies

  • Previous experience as a bookkeeper or accounting manager in the hospitality and or recreational industry
  • Strong problem identification and resolution skills
  • High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
  • Ability to interpret and implement company polices and procedures

 

Employment Credentials

  • A post-secondary diploma in Bookkeeping, Accounting, Business Administrationor related fields
  • Previous work experience obtained over a minimum of 5 years

 

 

Fax or email your resume:

Attention: Human Resources

hr@growerschoice.ca

Fax: (519) 748-6626