Gateman-Milloy Inc. is an award-winning firm specializing in site development, ICI construction and property maintenance. Since 1982 we have been creating all the best places. We pride ourselves on the excellent reputation we have built over the years; it has been earned through the completion of many successful projects and quality relationships.

Our reputation as a leading construction services provider is built on the following principles: Professionalism, Trust, Team, Problem Solving, Reliability & Innovation.

We are currently recruiting a Payroll Administrator to join our team! The Payroll Administrator is responsible for all related activities for Gateman-Milloy Inc. and connected companies bi-weekly payroll functions, monthly reconciliations, administration of employee benefit and pension programs and addressing inquiries relating to payroll and its functions amongst other duties as defined below under the direction of the CFO.

Duties and Responsibilities

• Complete bi-weekly payroll accurately and in a timely manner for Gateman-Milloy and related-company employees
• Verification of employee hours and ensuring allocations are accurate.
• Administer and process hourly and salary payroll for employees, including accurate data entry which includes; verification of hours, payroll and correct account allocations.
• Perform calculations for applicable adjustments such as bonus payments, travel allowances, and retroactive payments.
• Prepare Records of Employment, Income Tax forms, and remittances
• Assist in preparing all year-end tax information slips and filings, as required.
• Answer payroll-related queries from staff and direct any other questions to the appropriate department head.
• Administration of employee programs (benefits, pension)
• Create organized employee files, while maintaining the confidentiality of all payroll records.
• Process pre-authorized employee deductions
• Manage inquiries relating to payroll and or other company programs
• Implement salary increases and rate changes as directed
• Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory requirements
• Maintain records for pension contributions made by employees and liaise with service providers to ensure funds are transferred as appropriate
• Monitor vacation and attendance records
• Answer queries from Service Canada
• Oversee and take queries from those processing payrolls at related companies
• Prepare reports as directed by the Controller, CFO, or President.

Relationships

Internally, relate directly to the CFO, Accounting Staff, Human Resources Manager, and President. Relate indirectly to all levels of staff. A direct report is to the CFO. Externally, relate to the WSIB, government officials, benefit and pension administrators, and insurance brokers.

Core Competencies

• Ability to read, write, understand, and speak English at a grade 12 level
• Ability to work independently and as part of a team with strong attention to detail are required
• Communication skills (facilitation, listening, verbal, written, presentation)
• Relationship management skills in order to comfortably and effectively interact with clients and all levels of internal staff are required
• Excellent organizational and multitasking abilities

Job Specific Competencies

• Ability to enter data and submit queries on database ERP system
• Ability to work independently
• Proficiency in MS Word and Excel are required
• Strong attention to detail and accuracy
• Knowledge of accounting principles
• Ability to keep and handle confidential information in an ethical and professional manner
• Knowledge of the Employment Standards Act, Human Rights Code, audits, income tax forms, benefit, and pension programs/administration
• Highly conscientious with an energetic and mature approach to their work
• Knowledge of Jonas is an asset

Employment Credentials

• Minimum 5 years experience in a payroll administrator or assistant role
• A college diploma or certificate in a field related to business administration, Human Resources, payroll, accounting, or relevant years of experience is preferred
• Introductory level accounting skills are required
• Payroll Certification an asset

Compensation: Starting salary for this role is approximately $67,000, with flexibility based on experience. Company-sponsored group benefits included, with an optional pension plan.

Artificial intelligence may be used as part of the recruitment and selection process. This posting is for an existing vacancy.